So you are planning on making your way down the aisle with the partner of your dreams, congratulations! No matter what stage you are in your wedding journey, we are sure this article will help you to make the choice of whether to invest in a wedding planner or go DIY.
Without further ado, here are 11 reasons you should consider a wedding planner for your big day!
1. Fast track your wedding plans and avoid the common mistakes couples make
If you find getting started from scratch a little overwhelming and you’re not sure where to begin, a wedding planner has a whole heap of resources that can streamline your vendor hunt and bring clarity to your wedding grand plans.
Not only that, but they’ll help you prioritise which tasks to focus on, so when you’re juggling working full time and planning a wedding, you can focus your time on the fun wedding bits! Wedding planners have seen just about every mistake couples make when planning their dream day and a big part of their job is to ensure those mistakes don’t happen to you.
2. Communicating with your vendors
Picture this, it’s Monday morning, you have made your morning coffee and are about to sit at your desk to begin some productive work when suddenly your personal email starts pinging like crazy and your mobile is ringing and ringing… Bad news for you, it’s admin day for vendors and they need answers now in order to give you some vital info! You think they are being crazy, your wedding is 8 months away, what could they possibly be needing an urgent answer on right now?
In swoops your wedding planner, all across it! Due to the experience they have, they know what needs confirming now (and what can wait) to appease the vendor and keep them happy. What most people don’t realise is the wedding industry holds regular office hours, and most vendors will have the same office hours as you! This means, emails, calls, and meetings are almost certain to be held during the hours you’re working, but your wedding planner can take most of that strain away!
3. Help stick to your wedding budget
The most common reason a couple will not invest in a wedding planner is they think they cannot allow for the expense in their budget. While it may seem like a big investment, there are many ways a wedding planner gives back to your wedding budget! Some examples are creating (and sticking to!) a wedding budget and updating this frequently, having experience around minimum cost – maximum impact styling for your venue, and how to make the most of your vendors and suppliers!
Before you know it, the money you have invested in a planner for your big day will be more than paid back, in both savings and wedding budgeting experience alone! Not to mention the industry discounts they can slide your way 😏who doesn’t love a good discount?!
4. Attention to detail
Details, details, details! These niggly things are what takes a wedding from A-OK to blow me away! Luckily your wedding planner is an expert at fine tuning these little details to keep things running smoothly.
Does the venue or caterer have a cake knife? How is your outfit-change getting to the reception venue? How are you getting to your hotel after the reception? Most people have never been married before, so how are they to know what to look out for? Leave that to the professionals so you can focus on more important things – like what you are going to wear down the aisle!
5. Save you precious time
In this crazy world we live in, time is a rare commodity! It is estimated that the average wedding takes 250 hours to plan.. 250 hours!!! If you are anything like us your evenings and weekends are for your loved ones – not pouring over contracts and quotes. Wedding planning is a full time job but it shouldn’t be yours!
Your wedding planner will do all the nitty gritty work so you both can look forward to the fun stuff! Remember to enjoy this very special time of your life. You will be married for the rest of your days, take the time to enjoy being engaged.
6. Timings and run sheets
There is no greater moment for a planner to prove their worth than the creation of your runsheet! This document is critical to the performance of your day, and ensures all vendors are held accountable for the role they play, and to identify timing issues before they arise.
One example, you plan to have getting-ready photos from 12pm and also have the photographer take photos when the late night snack food truck arrives at 9pm (you spent the money to have this cool feature so you want to get some cute photos right?!!), however, you only have a six hour photography package and have not arranged with your photographer for an extension on their hours!
If this was not placed into a runsheet the issue may not have arisen until the day itself, at which point you will be begging your photographer to stick around, but the likelihood is they cannot stay. Wedding planners ensure run sheets and timings are a fine art to avoid situations like these!
7. Mediator and peace keeper
Woo-Hoo, you’re engaged! Suddenly your future mother in law wants to make your wedding cake with Costco mud cakes, and Uncle Larry wants to sing a karaoke version of Can’t Help Falling in Love by Elvis Presley as you walk down the aisle… Your husband-to-be doesn’t want to hurt his mum’s feelings, and Uncle Larry isn’t taking no for an answer.
Now you have the best reason to turn down these helpful offers… ‘my wedding planner recommends’, luckily for you there is a professional in your corner backing you up and they can take the hit! As a bonus, wedding planners always have back up jobs in their pocket to make these loved family members feel important without hurting their feelings and compromising the feel of your day!
8. Fresh ideas and upcoming trends
Wedding planners live and breathe all things weddings! With their lives being so involved with love, they are always going to be bringing ideas to you about ways you can take your wedding from special to you both, to memorable for all who attend! Spiked hot chocolate cart anyone? PLUS, decals aren’t just for shop windows anymore, use them on the floor of your ceremony space, dance floor, even the walls with quotes, lyrics or moments that tell a bit of your love story!
So stop stalking that instagram influencer’s wedding from 6 months ago, by the time your wedding comes around that will be old news! Instead you can reach out to your dedicated wedding planner, you will be surprised by the ideas they have ready and waiting for a couple willing to take them on!
If you’d like to check out some serious modern, industrial wedding goals (just like the image below), you should totally check out our venue The Wool Mill based right here in Brunswick East, Melbourne for your warehouse wedding inspo!
9. Advice for styling your ceremony and reception space
Styling your wedding venue can seem like the most daunting task for a bride to be. The usual party decorations don’t usually fly for a wedding, so most brides will turn to pinterest to help them. We all LOVE pinterest, and the inspo it provides, but the biggest challenge is bringing your wedding board to life in a venue space!
Great news, lots of wedding planners are also a stylist! A great wedding planner will work with you to establish a colour palette, a moodboard, even a floral presentation – they will work tirelessly to transform your space into your dream wedding venue!
10. Less stress, more fun stuff!
The main goal of a wedding planner is to take the stress away and make the wedding planning journey as fun as the wedding day itself! Instead of filling your calendar with phone calls and meetings, fun events like menu tastings and styling showcases will appear instead!
A wedding planner is there to take the strain of the day to day wedding planning so you can have fun with your fiance, it’s as simple as that!
11. And last but not least… The big day itself!
After 6 – 24 months of planning we are finally here! It’s your wedding day! Unfortunately without a wedding planner or on the day coordinator you will be the point of contact for any hairy issues that arise on the day! The DJ can’t find an extension cord, your florist can’t find your hotel so your bouquet is late, your friend from uni wants to say a speech which will push out the serving of dinner, the caterer did not agree to cut your cake like you thought they would and it’s just sitting there not being eaten… You may think these are far fetched examples but these are all true scenarios our planners have come up against and conquered!
Having a wedding planner means you have a friend looking out for you with your best interests at heart and they do not want you to be bothered by these stresses! They will make sure you always have a smile on your dial, you’re eating the meal you spent so long choosing, and that you always have a cold glass of bubbles in hand!
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Nudo is a wedding planning service based in Melbourne that looks at weddings a little differently. With a complete collection of the best vendors in Melbourne under their roof, they offer thoughtfully crafted, complete wedding packages for couples who love the creative, but hate the logistics. From a wedding planner, to design team, florist, photographer, celebrant, cake, DJ and even transport – Nudo offers everything you need for an incredible wedding, without the stress. Completely customisable, couples can add or remove as many of the vendors as they need.
If you’re looking for a wedding planner in Melbourne and would love a team of dreamers and doers on your side to guide you through the journey step by step, drinking glasses of bubbles, and making wedding planning fun, then head to our contact page to chat to one of our friendly team.