Congratulations!!! You’re engaged and eager to start the journey of wedding planning. You’ve started reaching out to suppliers and are noticing that there are a few words mentioned in your emails and *PANIC* you have no idea what they mean. Who knew that the events industry spoke a different language?!
Before you accidentally agree to something you’re unsure of, or crack out a dictionary, take a breath and a few minutes to read this blog. There is no shame here! We will go through all the event lingo and what it means to help you through this exciting process.
Your wedding run-sheet is pretty much the bible of your wedding day and is super essential! This is the go-to doc to see exactly what is happening at what time of your wedding day, and keeps everything on track!
Your venue, on the day coordinator, and your suppliers should always have a copy of this to make sure everything is running smoothly and not too far off schedule. A good run-sheet will also have the contacts of all of your on the day wedding suppliers, so if anyone needs to contact them they won’t need to bother you and your loved up partner!
The term PAX will typically be used by your venue or caterers. If they are asking about the PAX for your wedding they are wanting to know how many guests you have.
Hard and soft service
Your caterer or Wedding Planner might ask you to choose between either of the above service types.
Hard service is when they will stick to the timing of your run sheet. So if mains are set to come out at 7:00pm- they will come out at that time. It’s great to keep you on schedule but a con could be if your speeches run a little over time, the food coming out could interrupt a very special moment. I mean how often do our loved ones get to make a speech to all our nearest and dearest about how special we are! So keep that in mind!
Soft service on the other hand is more flexible. Food service can wait if things are running a little behind and therefore it’s great to keep those special moments uninterrupted. However a con could be that if your Dad’s speech runs over by 40 minutes, that is 40 minutes that the food has been waiting under heat lamps. Therefore the quality might not be as great as if it was served fresh!
When discussing the styling of your reception it’s important to know what is included in a tablescape. Generally speaking it refers to not only cutlery/crockery and glassware, but any linen, candles, florals and stationary that might be included on your tables. Oh, and don’t forget the favours if you’re having them!
Speaking of favours! Your favours (or bomboniere if we are going old school) are the small gifts you give to your guests to thank them for being a part of your special day. It is completely up to you and your partner on what you decide to have!
Our recommendation is something that reflects you both or that you love. We have a great blog about DIY favours here! Check it out if you want to know some options we think are amazing!
Processional and Recessional song
Music is a big deal for your ceremony! It creates an ambience and evokes emotion. Do you want it to be upbeat and happy or sentimental and romantic. Knowing the difference between these two songs is super important because you might want a different emotion for each.
Processional– this is the song that will play as you or your partner walks down the aisle. This might be a bit softer- more romantic. We recommend a song with a nice build to lead up to the entrance of the bride/groom after the bridal party.
Recessional– this is the song the plays once you have been announced as married and walk back down the aisle together to kick off the celebration! You might want this to be a little more upbeat to get the party started!
The first look is a great option for bridal portrait photography! It’s the meeting up with your partner prior to the ceremony where you see each other for the first time on the day, all dressed to the nines. The moment you realise you are about to have one of the best days of your lives together, all captured on camera with your photographer and videographer if you have one. A first look also leads into your bridal portraits with your epic bridal party, and gets the unofficial party started (bring the champagne and chink those glasses!).
So your photographer has asked you if you want ‘Golden Hour’ photos and you felt stumped as to what they are! Well you definitely don’t want to miss out on these! The Golden Hour is the magical time of the day right before the sun sets which brings the most beaauuuuutiful light for photographs. It might mean sneaking out during your reception or cocktail hour, so most photographers will ask if you’re ok to do that. We recommend 100% YES! I mean does the photo below not show you just how epic these are?
There you go, you are officially fluent in event industry lingo! Now flutter off and plan that perfect wedding. Don’t worry, we won’t tell anyone you needed a cheat sheet, we got you!
Nudo acknowledges the Traditional Owners of Country throughout Australia and recognises their continuing connection to the land. We pay our respect to Aboriginal and Torres Strait Islander cultures; and to Elders both past, present and emerging.
If you’re looking for a wedding planner or stylist in Melbourne and would love a team of dreamers and doers on your side to guide you through the journey step by step. Drinking glasses of bubbles, and making wedding planning fun, then head to our contact page to chat to one of our friendly team.