So you have found the perfect venue for your event, congratulations! It has everything that you have been looking for. But when you go to enquire you get hit with a venue price that you find a little bit surprising. You’re not alone! Why does venue hire cost so much? While you might think it’s more expensive than it should be, there are so many factors that contribute. We are here to peel back the curtain and explain the costs behind hiring your dream venue.
The preparation to get the venue perfect for your day
Before every event, there are so many things that need to be done at a venue to get it looking perfect! It isn’t as simple as a vacuum and turning on all of the lights. There is landscaping to make sure the exterior looks perfect. We can’t have any sad-looking weeds lining the pathways or plants that aren’t looking happy and healthy! The interior of the venue needs professional cleaning. Don’t forget how big these venues are! Every inch is attended to with special care making sure it’s shining bright for your guests. The furniture layout of the venue also needs to be changed for each event. Making sure there are the perfect amount of tables and chairs, not to mention coordinating any hired in specialty pieces.
Let’s not forget those little maintenance things like a flickering light in the cocktail lounge. Or perhaps one of the 30 speakers is down. It is important that all these things are working perfectly.
Also, keep in mind, these venues are most likely hired back to back. So all of these things need to be done super fast and early! There is only a small window from one event to the other. Which usually means all of this is done in the early hours of the morning in a time crunch!
The helpful communication along the way
Once you have locked in your venue the communication doesn’t just end there until you show up on your wedding day. Venues are hit up constantly by curious people needing help. With everything from confirming facilities, to advice when choosing a local supplier. Venues often end up going above and beyond what is actually required of them in order to make sure you feel supported and excited about your event. While it may seem like a quick question from you, times that by 1,000 and you will get an idea of the number of emails your venue is receiving!
Your ‘blank canvas’ venue isn’t really a blank canvas
While venues often say they are the perfect blank canvas for your event the truth is they are far from blank. So much time and consideration is put in to curate the perfect selection of furniture, design finishes, and greenery. Items that are carefully chosen to make sure that whatever special touches you add to your day only heighten the already beautiful space. These selections mean a serious investment from the venue, but they also save you thousands of dollars in hire items. Why hire 250 of the perfect dining chair when your venue already has them? Plus with external hire items you are not only paying for the furniture but the delivery and manual labour on top of that. So they’ve saved you some hard-earned cash there as well. Let’s not forget the top of the notch sound system set up throughout the entire venue that allows even your second cousin seated at the back to hear the tearful best man’s speech as clear as if he was at the front. A true blank canvas space is literally an empty warehouse with no tables, chairs or AV, and the cost of transforming that space would set you back a HUGE chunk of your budget. How lucky are you that your venue took care of that!
Keeping your suppliers in the loop
You may have spent the time to source your suppliers all on your own (unless you booked with Nudo– in that case, you are relaxing at this point!). Even though you feel you have been the touchpoint with your suppliers, it is often your venue confirming a lot of information with them. When it comes to things like bump in times, height restrictions, venue access, these are all things only your venue can answer. Your supplier might even request a site visit to confirm the facilities at your venue. This is more time your venue needs to set aside in the lead up for your day, to make sure your suppliers are across what is available.
Personal visits before deciding it’s right for you
Most people will want to see a venue in person before they make the commitment to lock it in for their wedding or event. And rightly so! There is only so much you can tell from an online website. Plus being in the venue can give you all the feels as you imagine yourself walking down the epic staircase or hanging out at the bar. These visits often mean that you have secured yourself a personal tour through the venue, meaning that time is blocked out for you only. While one viewing is fine for some, others might need a little extra convincing. Bringing parents along for a second time or a friend. Wanting that reassurance that ‘This is it! The perfect choice!’ While you get to just arrive at the venue, no fuss, the venue of course has to make sure it is looking perfect. The last thing they would want you to see as you approach is a full rubbish bin or yesterday’s wedding flowers. They take the time to make sure everything is looking fabulous before each viewing. Always making sure you get the best first impression!
The accidental damage
As perfect and well behaved as we all feel our guests might be, there is always the chance of some accidental breakage to a venue. Whether it is from your friend Claire laughing so hard she spills her wine all over the beautiful suede couch. Or that one person who thinks they can dance on the table. Accidents happen! With that, your venue probably has hefty insurance to cover everything from the small whoopsies to the big breakages.
Not to mention the insurance that covers not only the furniture but the humans using it. Being able to host so many people in one space comes with a big responsibility, and your venue will need to have that covered.
Just because the guests are gone, doesn’t mean the work is over!
You may have floated home on a cloud of bliss, swooning over your amazing night. Your guests may have left with that delicious favour cookie to eat on the way home. But the night at your venue is far from over! Everything that goes up, must come down. So all of the carefully set tables, the wonderful Photo Booth, everything that made your event special, needs to pack up. It is so often that the venue stays open an extra two, even three hours since the conclusion of the event. This is to allow catering and other suppliers to clear out. If it can’t be done the night of, you best believe this starts up again the next day!
Let’s not forget, you may have items that you accidentally left behind. Or you may need to coordinate to pick something up post event. A lot of the time your venue won’t have seen the last of you just because the event is over. Hopefully, when you pop past to pick things up you get a chance to tell them about what an amazing day you had!
The venue has to actually make money
Look at the end of the day after alllllll of the information mentioned above, the venue still needs to make a profit to keep the business going. If not it would be all pain no gain. They put a lot of time and effort into making sure your beautiful event gets the special space it deserves.
We hope this has given you an insight into the pricing behind so many amazing venues. As you can see there is a lot more to it than you would think! But all these factors ensure that you are able to have a show-stopping event!
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Nudo acknowledges the Traditional Owners of Country throughout Australia and recognises their continuing connection to the land. We pay our respect to Aboriginal and Torres Strait Islander cultures; and to Elders both past, present and emerging.
Nudo is a dynamic team of planners and designers (and shoulders to lean on), effortlessly guiding you through your wedding journey step by step. Taking the time to understand your vision and what matters most, whilst also taking care of the million small (and sometimes tedious) details that you don’t have the time for. And when the day comes, we bring it all together to create the kind of experience your guests will rave about for years.
If you’re looking for a wedding planner and stylist in Melbourne and would love a team of dreamers and doers on your side to guide you through the journey step by step, drinking glasses of bubbles, and making wedding planning fun, then head to our contact page to chat to one of our friendly team.